Preparing for an Event

Review the chosen event’s Briefing Sheet. This includes information about the event such as; date, time, venue, squad sizes, eligible players, rules and contact details.

Representing your school in the Surrey School Games is an honour which we encourage to be spread widely across a variety of young people who are of the appropriate ability for the chosen event. When choosing the sports team to attend, please look to the Competition Levels, which are also stated in the Briefing Sheet. We also ask that participants, young leaders, teachers and parents adhere to our Code of Conduct to ensure the best experience is had by all.

Prior to the event, each team must complete a registration form which will securely store all personal information, a hard copy of the form is available to assist with details required form parents.

Please note that in order to comply with the General Data Protection Regulation, you must seek explicit parental consent for all things requested on the registration form, please ensure this is completed and submitted to Active Surrey ahead of the event day. 

Please ensure you have read the Active Schools Privacy Policy. 

Active Surrey has a rigorous approach to safeguarding at our School Games events and request that you read our Welfare Plan in advance of the competition. As part of our safeguarding measures, please read our Photography Policy and pass on to parents.

A copy of our School Games Risk Assessment is available while a copy of our Public Liability Insurance can also be made available by request. We will add venue-specific risk assessments when they are ready.

Promoting the values of the School Games is a key element of every School Games competition. Participants, young leaders, teachers, spectators and officials are all asked to adhere to these values. All of those in attendance at events are given the opportunity to nominate schools who best display these values to win the Surrey School Games Values Award.

Attending a School Games Event or Festival is a very special and memorable event for your young people. To ensure all young people have the best experience, please ensure they bring appropriate clothing and care for the weather as well as enough water to keep them hydrated. Teachers should bring First Aid kits at stand-alone events.

We have developed Resources for participants in primary and secondary schools to use whilst on their Journey to the Surrey School Games, this asks them questions and prepares them for their event and ensures they get the best out of the experience. 

In Surrey, we deliver a Summer Festival which in addition to the competitions includes a ClubZone for all participants to have a go at a range of new and exciting sports and clubs. For more information on the Summer Festival, download the handbook. For those who are not attending the ClubZone, please arrive in plenty of time ready to start your competition promptly.