Preparing for an Event
Skip to main content
Children running in sports hall with young smiling girl in centre shot

Event information for the County offer

So your school has received its invitation to take part in the Surrey School Games? Brilliant, the Active Surrey team hope you have a fantastic and memorable day. But most of all, we hope your pupils leave having had a positive experience of sport, physical activity and competition and are eager for more. 

Here's what you can do to ensure your pupils get the most out of any event.

1. Remind yourself of all the event details

Review your event invitation; you will have been sent one by your School Games Officer. It will include information such as: date, time, venue, number of participants invited, rules and contact details.

2. Select your team

Representing your school in the Surrey School Games is an honour which we encourage be spread widely; it can help pupils' development so try to choose a variety of young people who are of the appropriate ability . When choosing your team to attend, please look at the competition levels, which are also stated in your invitation. We ask that participants, young leaders, teachers and parents commit to the detailed School Games Values to ensure the best experience is had by all.

Prior to the event, each team must complete a registration form which will securely store all personal information. A hard copy registration form (non accessible) can be printed off to assist you or a colleague with collating any details required from parents.

Note that in order to comply with the General Data Protection Regulation, you must seek explicit parental consent for all things requested on the registration form. Please ensure this is completed and submitted to Active Surrey ahead of the event day. 

You can read the Active Schools Privacy Policy for details of how we secure and process the data you provide.

3. Safeguard your children

Active Surrey has a rigorous approach to safeguarding at our School Games events and request that you read our welfare plan in advance of the competition. As part of our safeguarding measures, please read our Photography Policy and pass on to parents.

You can view a copy of our School Games risk assessment while a copy of our public liability insurance and the specific venue / event risk assessment can be made available on request.

4. Promote the School Games values

Promoting the values of the School Games is a key element of every School Games event. Participants, young leaders, teachers, spectators and officials are all asked to adhere to these values. All of those in attendance at events are given the opportunity to award points to other schools who best display these values, to win the Surrey School Games Values Award.

school games values - passion, self belief, respect, honesty, teamwork, determination

5. Attending an event or Festival

Attending a School Games event or Festival is a very special and memorable event for your young people. To ensure they all have the best experience, please ensure they bring appropriate kit for the weather as well as enough water to keep them hydrated. Teachers should ensure they have contact and medical details with them at all events and bring First Aid kits to stand-alone, non-Festival events.

We are currently developing resources for participants in primary and secondary schools to use whilst on their journey to and from the Surrey School Games. These resources will consist of a series of questions to prepare them for their event and ensure they get the most out of the experience.