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Volunteer Resources

Every year parents, young people and coaches volunteer to help make the Specsavers Surrey Youth Games happen. Whether you want to enjoy the buzz, make friends or develop your skills, we have an opportunity for you! In our survey, 100% of last year's volunteers said they felt proud to be involved.

In 2018, the Specsavers Surrey Youth Games are taking place on Saturday 23 and Sunday 24 June at Surrey Sports Park and Woking Leisure Centre. There are also volunteering shifts for event set up on Thursday 21 and Friday 22 June plus opportunities for young people to do work experience in the week leading up to the Games.

Thank you to all our volunteers, we look forward to having you on our event team. Between us we will run more than 12 sports and 22 events. You'll help bring together all the boroughs and districts of Surrey, for the largest youth sports festival in the county.

If you have any questions about volunteering please contact: active.volunteers@surreycc.gov.uk

Useful information for Volunteers

As a volunteer you will receive:

  • a t-shirt
  • a packed lunch
  • free tea, coffee and water
  • reasonable travel expenses reimbursed
  • a Specsavers goodie

If you have any friends, family or colleagues that want to volunteer please share this link with them: www.riderhq.com/events/75558/specsavers-surrey-youth-games-staffing/126450/volunteers/enter

And also spread the word of volunteering by downloading and sharing the Volunteer Poster.

Before the weekend, read the documents relevant to your role...

Volunteer Pack

Meet & Greet Information

Marshal Information

Sports Rules

Sports, Times & Locations - Surrey Sports Park & Woking Leisure Centre

For more indepth information, read these...

Safeguarding accident/incident reporting diagram

Safeguarding Partnership Check and Challenge Tool (if you would like to read more)

Codes of Conduct

Photography Policy

On the weekend...

Volunteer Parking & Travel Information

After the weekend...

Travel Expense Claim Form

Volunteer Roles & Times

A variety of volunteer roles are avaliable. Here are brief descriptions and an idea of the days/times. Please note: Badminton U11 & U14 and Squash U13 are taking place at Woking Leisure Centre, all remaining competitions are at Surrey Sports Park, Guildford.

Roles during the Games weekend: 

Role

Role description

Saturday 23 June shift

Sunday 24 June shift

Meet & Greet

Welcoming participants and their families as they arrive and directing them to their sports.

 

 7.15am-10.30am, 8.30am-12.30pm or 11am-3pm

Sports
Helper

An active role helping with the set-up and running of a sport. Ideal for young leaders and anyone wanting to develop sport delivery skills.

 8am-5pm

Badminton, Cricket, Football and Squash only

 8am-5pm

All other sports

Sports
Liaison
Officer

A responsible and rewarding role supporting the Sport Organiser with managing the competition. Training provided.

 8am-5pm

Badminton, Cricket, Football and Squash only

 8am-5pm

All other sports

Marshalling

The role includes welcoming arrivals at the Park & Ride, directing arrivals to drop off passengers and directing officials and blue badge holders to parking.

 

 7.15am-10.30am, 8.30am-12pm or 11am-3pm

Flexible Event
Helper

I'm happy to help wherever you need me to make it happen - I could be sorting out sports equipment, distributing packed lunches, getting ready for the Guest Reception or dealing with a queue of young people.

 

  8am-5pm

Business Support

No sport experience required. Helping with registration desk, interviewing and gathering insight, coordinating volunteer uniforms, radios and lunches.

 

  8am-5pm

Event Crew

Join the hands-on team that sets up and packs up event signage and sports equipment. How quickly can you build a Samba goal or a pop-up tennis net?! Thurs/Fri shifts ideal for team-building with work colleagues. Weekend crew get the event buzz.

 

 

7am-12.30pm or 2.30pm-6.30pm

 

Referees,
Scorers,
Umpires &
Judges

These are essential roles for almost every sport, but are especially vital in the Tennis, Squash, Badminton and Judo competitions.

Squash U13:
9am-2pm

Badminton U11: 8am-12:20pm

Badminton U14: 12pm-5pm


Squash U10: 10am-2:30pm

Tennis: 10am-2:30pm

Judo: 9am-3pm

Roles before and after the Games:

Role

Role description

Thursday 21 June shift

Friday 22 June shift

Monday 25 June shift

Event Crew

Join the hands-on team that sets up and packs up event signage and sports equipment. How quickly can you build a Samba goal or a pop-up tennis net?! Thurs/Fri shifts ideal for team-building with work colleagues. Weekend crew get the event buzz.

9am - 1pm or 1pm - 5pm

9am - 1pm or 1pm - 5pm

N/A

Van Driver

You need to have a licence to drive and H1 van and you will be covered by Surrey County Council Insurance. We'll provide more information if you are interested in this role.

9am -1pm or 1pm - 5pm

9am -1pm or 1pm - 5pm

9am-1pm

 * Last edited 15/6/18*